For clients interested in incorporating their company with Firstbase, in this article, you'll see the registration process step-by-step, the documents involved, and the timeline for each step.
Step 1: REGISTRATION AND PAYMENT
You choose your Company Type (LLC or C-Corp), Registration State, and Company Name. After these, you go ahead to make payment to start the process. After paying for your application, you will see post-payment tasks to be completed on your account.
Step 2: POST-PAYMENT TASKS
There are post-payment tasks to be completed so we can file your application to the state.
- Get your registered agent in" then select the state that you prefer! You will be prompted to pay for the registered agent services. Make sure to review your company's information before submitting the registration request.
It is mandatory to have a registered agent in the state your company is being formed.
- Set up your US business address: Firstbase Mailroom™ provides you with a US business address, or submit your own US business address. This task is not mandatory if you have a US address.
- Additional information: Provide additional information about the company like Ownership details, Responsible Party information, Shareholder Details, etc.
Upon completion of the post-payment tasks below, we will file your application to the state.
You can track the registration progress by logging in to your account. On top of that, you will receive a welcome email with a timeline for each step of the process.
**Please check your account for registration steps updates and make sure you have completed all the post-payment tasks so that we can proceed with the following steps.**
Step 3: CERTIFICATE OF FORMATION and POST-INCORPORATION PACKAGE:
Your Certificate will be uploaded to your account once we receive it from the state. If there is any missing information, you will be asked to log in to your account on the website https://firstbase.io/ to fill in the required information.
It is crucial to provide the addresses of the shareholders (Corporation) or owners (LLC) so that we can move forward with the post-formation documents: Operating Agreement (LLC) or Post-Incorporation Package (Corporation).
Your Post-Inc package will be uploaded after your Certificate is received. You do not need to sign and send these documents back to us as they are only for your company’s internal records. If you need to edit these documents, you can do so on your end by downloading them from your account.
Step 4: EIN / SS4 AND 8821 FORMS -- 20-30 business days
If you are not an SSN/ITIN holder, you will receive both the SS-4 and 8821 forms to sign electronically.
**Please ensure to provide the responsible party information on your account; otherwise, we won't be able to send you the EIN forms to sign. The responsible party is the individual who signs the EIN documents on behalf of the company. You can check further information about the responsible party role here.
**Please ensure you have completed your Mailroom Activation task for this step. Your address needs to be notarized to activate Mailroom. Further information can be found on the following link.
Once you sign these documents, we can start the EIN process for your company.
If you are an SSN holder, please provide the responsible party's personal tax number on the application form. This way, we can obtain the EIN online for your company in 1-2 business days.
Step 5: APPLY FOR A BANK ACCOUNT
We offer Pre-EIN bank application with our banking partner - Mercury. Now you can log in to your account and click on "Banking solutions" to apply for a bank account!
Step 6: THE EIN LETTER IS READY!
Congratulations! You now have a Tax ID (EIN) assigned to your company. The 147c letter is sent by email and uploaded to your Firstbase.io account.
For information on the timeline of the process, please review this article.